Project Coordinator, Construction / Project Manager

We are looking for a highly organized, proactive, and detail-oriented individual, capable of ensuring structured project follow-up, adapting flexibly to changes, and maintaining effective communication between the construction site, professionals and the management team.

Location : Vaudreuil-Dorion

Status : Full time (40 hrs per week)

Project Management and Coordination:

• Monitor project progress to ensure deadlines and quality objectives are met.

• Identifying and communicating to the parties involved the key elements of the project that they need to consider.

• Participate in project planning and close-out, including cost assessments, documentation, and tracking of additional work.
• Serve as a point of contact and liaison between various internal and external stakeholders.
• Coordinate activities among professionals, subcontractors, suppliers, and the internal team.
• Assist in tracking change requests, amendments, and additional work.
• Implement corrective actions when necessary to ensure project progress.

Administration and Project Support:

• Process invoices and prepare construction budgets.
• Review and validate invoices in accordance with purchase orders and approved budgets.
• Create purchase orders and track documents received from suppliers.
• Manage CNESST site openings and closings and maintain records with the CCQ.
• Keep subcontractor and supplier records up to date (RBQ, insurance, etc.).
• Participate in the bidding process, including price analysis, negotiation, and project documentation (plans, specifications, correspondence).
• Manage and track project documents (plans, specifications, shop drawings, technical data sheets, correspondence, work certificates, warranties, project close-out files, etc.).
• Maintain filing and tracking systems (SharePoint, Asana, Stack).

Health and Safety:

• Ensure compliance with health and safety standards on construction sites.
• Assist in the preparation, distribution and tracking of acceptance for prevention programs on new sites.
• Collaborate to ensure occupational health and safety practices are followed.

• Experience in the construction industry.
• Minimum of 2 years of experience in a similar role (Senior Project Coordinator, Project Assistant, or Project Manager) within a general contracting company.
• Strong organizational and time management skills, able to work effectively in a team and adapt to unexpected changes.
• Ability to execute tasks efficiently while maintaining high-quality work.
• Accuracy and diligence in project documentation and administrative follow-up.
• Autonomous, with strong problem-solving skills and the ability to take initiative.
• Excellent communication and interpersonal skills.
• Good knowledge of MS Office.
• High attention to detail, problem-solving and follow-up are essential.
• Fluency in both French and English, spoken and written, is required.
• Experience with project management tools (Asana, SharePoint, Stack, Monday, SmartUse, or equivalent) is an asset.

At Harden, employee well-being is a priority. We offer:

• Family-owned company
• A hybrid work model: 2 days remote and 3 days in the office
• Competitive salary
• Group RRSP with employer contributions
• Group insurance (dental, vision, and health) with 50% of the premium paid by the company
• 3 weeks of vacation
• A range of benefits: gym with trainer, employee assistance program, flexible schedule, employee events, and more
• A young, dynamic, and fast-growing environment

Our organization operates in Quebec and Ontario. As outlined in the job description, it involves, among other things, communicating, both orally and in writing, with business partners and clients located in Quebec and Ontario. Following an analysis, we have determined that the tasks associated with this role require knowledge of English in addition to French (both spoken and written).

However, Groupe Harden minimizes the number of positions for which knowledge of a language other than French is required and only demands proficiency in English when it is necessary for the execution of an employee's tasks.