Property Management Coordinator (Replacement 10-12 months)

Harden is currently looking for a Property Management Coordinator. The candidate will join a young and dynamic team within an environment in full expansion.

Head office: Vaudreuil

Position: Full time (40 hours per week)

• Process tenant service requests diligently and follow up on them via the management platform in place.
• Create internal and external work orders through the management platform and do follow up.
• Communicate with suppliers for services calls.
• Create purchase orders, receive and code invoices.
• Receive and code credit card receipts.
• Write and distribute all memos (French and English).
• Verify and translate all monthly management reports.
• Manage Energir, Hydro Québec, Hydro One, Bell, Enviro, etc. files.
• Close accounts.
• Verify and balance invoices discarded by accounting.
• Research and request missing invoices.
• Main liaison between the company and various service providers.
• Handle tenant complaints diligently and ensure follow-up.
• Respond to questions and requests from maintenance staff.
• Develop work tools to help structure the department and improve our processes.
• Maintain tenant and suppliers contact list.
• Assist PMs with bids and suppliers for work.
• Coordinate visits for the Property Manager with tenants and suppliers.
• Manage and communicate mobile concierge agenda.
• Manage and communicate with Espace famille and train for schedules and purchases.
• Follow-up with tenants on their responsibilities regarding signs, garbage, etc.
• Various special projects.
• Perform all other related tasks.

• Excellent time management skills and ability to work under pressure,
• Excellent organization skills with attention to detail,
• Dynamic personality and a team player,
• Good analytical and problem solving skills,
• Knowledge of Microsoft Office Suite (Word and Excel),
• Strong communications skills in both French and English (spoken and written) is required,

• Competitive salary

• Group Insurance

• Group Retirement Savings program;

• Flexible daytime hours
  

• Very friendly working atmosphere

• On-site gym

• Professional Training & Development

Our organization operates in Quebec and Ontario.
This role involves, among other things, communicating, both orally and in writing, with business partners and clients located in Quebec and Ontario. Following an analysis, we have determined that the tasks associated with this role require knowledge of English in addition to French (both spoken and written). However, Groupe Harden minimizes the number of positions for which knowledge of a language other than French is required and only demands proficiency in English when it is necessary for the execution of an employee's tasks.